Library Tech Pages

Public Scanning Station

Our Public Scanning Station is designed to offer only simplified scanning and give enough instructions for each step so that walk in users can scan without assistance. If you read each of the onscreen instructions and each prompt, that’s all you need to get your scans.  The scanning station has no way to edit your scans; you get your scans and go to another PC to work on them.

It offers 3 ways to scan and each corresponds to a button on the top of the scanner. Line the document up and press a button; that is all you have to do. The only difference between the 3 types of scans is how you line up the document, single pages are scanned on the glass and multipage documents go in the document feeder.

Only Button 1 Scans from the Scanner Glass
Buttons 2 and 3 are for the document feeder

NEW: Now you can convert all you scanned pages to one PDF file.

  • Scan a Picture or a Single Page is button 1.  Almost all documents are scanned this way. Put a picture or hold a page from a book on the scanner glass, press button 1 and in a few seconds a picture shows up in the scans window. Pictures are in JPEG format for easy sharing and editing.
  • A whole document as a PDF File is done with button 2. The document feeder can only work with clean smooth copies of a document with NO Staples, NO paper clips, and NO white out. The document feeder scans both sides of the page and when making PDF documents, it is set to use OCR to try to read the text and add the text into the document. Unfortunately the text is very inaccurate it is just enough to occasionally help you search the document for a word.
  • Document Pages as JPG Files on button 3.  This also uses the document feeder but it makes a single JPEG picture for each page. The scanner tries to skip blank pages so you don’t have to delete them later.

The Scanner Interface Program

The scanner interface program on the PC is just there to: give you instructions, let you preview your files, and copy your files to the location of your choice. When you sit down at the PC you should first see a welcome screen.  Click on the Start Scanning Button and it brings up the scanner interface program.
The instructions on the top half show you how to line up each type of document. Hold your mouse over each picture to see it close up.

In the center of the screen are the copy buttons
Copy Choices:

  • Copy to USB - This is by far the best choice. Everyone should have more than one USB memory drive to transport files. The PC recognizes them easily copies to them quickly and knows how much room you have left on it. Just don’t reboot the PC if it tells you, you may need to, you don’t and you will lose any scans. After you are finished copying you are asked “Are you done scanning.” When you click yes the PC automatically does a safe disconnect of all USB drives. You can also safely disconnect when you click the “Clear Scans” button at the bottom of the scanner interface. This deletes all scans so don’t do this till you are done.
  • Copy to CD - The second best choice. It takes a little longer but it is a very safe way to get your files. It can be almost any type of blank CD or DVD.
  • Copy to Email - THIS SHOULD BE YOUR LAST RESORT - It will only send to your SUNY NP NPmail account. There again you have a limited amount of space available. In this case the message from the server that copy has failed takes a long time to respond to the PC so if it fails you lose your files.  

Preview Window

Below the copy choices is box where small previews of your scans show up after you scan them. If you double click on a preview you can get a close up view of your picture or PDF. Just be sure to close the picture viewer or Acrobat viewer after you have seen your file.

Tools

At the very bottom of the scanner interface are some useful buttons.

  • Clear Scans - sets up the PC for a new user by deleting old scans disconnecting any USB drives. If the PC is showing you anything other than the welcome screen when you sit down, click on this button before you start.
  • Quick Instructions - takes you to a quick overview of how to scan.
  • Fix Scanner Buttons - clears old scanner error messages that stop the scanner buttons from responding

Fixing Common Scanning Problems

By the scanner is a set of instructions to handle any minor issues such as the scanner not responding or a paper jam in the document feeder. Click the link below to preview them and feel free to ask for help if you need.
http://lib.newpaltz.edu/techpages/scanerfix.html